Phase/Period/Deliverable

Description of activities

Place

Coord/Part

Development of the project idea and partner search

From  03-03-2008

To: 31-03-2008-

Deliverable Project idea

The project idea was born starting from the joined evaluation of problems previously pointed out by the organizing partners of BIOL exhibition (since 1996, the 13^th edition of BIOL has taken place with the participation of 305 oil producers/farmers/ participants) and from the need of structuring a permanent network of current collaborations.

Partners are represented by the official organizers of BIOL exhibition. (1 planning idea defined, 1 partnership established).

Bari, Carried out in the head office of MAIB.

Coord:

MAIB CIHEAM

Participants:

CIBi

Meetings with project Partners

From 21-04-2008-

To: 30-09-2008

Deliverables:

1 Internal report of meetings with project partners

The project planning organized three meetings with partners (BIOL exhibition, 23-26 April 2008, Monopoli, IT) to share activities and results, and to define roles and the budget according to the activities carried out and the relative experiences acquired. A common strategy was developed to strengthen the competitiveness of the Mediterranean organic olive-growing activities. The last meeting with project partners took place on 29^th September in order to share the final version of the application form (4 meetings were held, 1 common strategy developed)

Bari – Monopoli

Coord:

MAIB CIHEAM

Participants:

Reg Puglia Med; CAFAGE; SEAE; TEI Ionian Islands; CIBi

ICEA; DIO

External Expertise

From  03-03-2008

To:  30-04-2008

Deliverable

4 Internal reports -

During the preparation of the project proposal, MAIB staff has been supported by external experts being in compliance with specifics rules (certification of quality systems) and having scientific and technical expertise (promotion, ICT and organic olive and oil-producing activities). Further, a project management expert has been involved to help to the draft and technical validate the phase contents envisaged within the project. (4 external experts involved)

Bari

Coord:

MAIB CIHEAM

Participants:

CIBi

Completion of the application Form.

From 01-04-2008

To: 31/10/2008

Deliv: 1 Project proposal

Based on meetings with partners, on a continuous formulation sharing of the project, through emails, Skype teleconferences and the final meeting held in September, MAIB provided for the application form drafting and dispatching (1 project proposal drawn up).

Bari, MAIB head office

Coord:

MAIB CIHEAM

Participants: CIBi –

Phase/Period/Deliverable

Description of activities

Place

Coord / part

Strengthening/development of the BIOL exhibitions network, organization of 5 exhibitions

From: 01-04-2009

To: 30_12- 2010

Deliverable: BIOL exhibition; 10 Internal reports of meetings on the main quality aspects of the olive oil production chain (within the BIOL exhibition); 1 “Mediterranean Organic Oils” Database

Organization of 5 BIOLMED exhibitions (Spain,

Greece, Apulia, Croatia, Malta). Producers will be selected according to the common rules of the BIOL Prize. A team of experts will compare the selected oils by judging their quality and therefore awarding the prize (prizes: Biol, Biolpack, Biolblended, Biolkids). On the occasion of the exhibition, a few meetings will be organized (2 days/BIOL Prize, appointment of a panel group of 10-12 experts, 2 meetings to spread the selected technological innovations). Oils participating in the BIOL exhibition will be characterized through Nuclear Magnetic Resonance (NMR) in order to create a database of “Mediterranean Organic Oils”.

Apulia, Jaén, Attiki, Bari, Malta

Coord: CIBi

Participants;

MAIB; Reg Puglia MED; CAFAGE; SEAE; Mgarr LC; TEI Ionian Islands; ICEA; DIO

Publications

From: -01-09-2010

To: -31-12-2010

Deliverables: 1 Quality manual for the organic olive oil production chain; 1 Catalogue of technological innovations in the organic olive oil production chain; 1 Guidelines for the development of local markets; 1 Catalogue of organic oils participating in the BIOL exhibition

Four publications will be edited (1000 copies/publication) in English and each Partner will ensure the translation in its mother tongue in order to reach the highest possible number of stakeholders.

Publications will concern: a) quality manual for the organic oil production chain; b) catalogue on the technological innovations of the organic oil production chain; c) Guidelines for the development of local markets on the basis of the models of GPO and FMs; d) 1 guide/catalogue describing the organic oils taking part in the BIOLMED exhibition.

Roma, Bari, Valencia, Kefallinia

Coord: DIO –

Participants:

MAIB-CIHEAM; SEAE; ICEA -

Website

From: 02-02-2009

To: 31-12-2010-

Deliverables:

1 Website - 4 Web monitoring report – 6 Newsletters

Design and management of the website in English (1^ST year: 40,000 visitors and 80 subscriptions; 2nd year: 100,000 visitors & 200 subscriptions), containing newsletters (6 newsletters sent), Intranet management of the network of regional front offices and services centres (1 supporting tool for the management of the project carried out), project and results presentation, archive of technical and scientific documents. There will be direct links to the websites of the origin regions of participating partners and to the websites of Partners themselves.

Valencia,  Bari

Coord: SEAE

Participants:

MAIB-CIHEAM

Kick-off meeting

From: 02-02-2009

To: 27-02-2009

Deliverables: 1 Kick-off meeting minute

Kick-off meeting to present the project.

On the occasion of this meeting, administrative and financial provisions will be identified and the management organization will be established.

The meeting will take place in Bari (10 participating partners, 60 local stakeholders involved, 3 participating experts).

Bari

Coord: MAIB

Participants:

Reg Puglia MED; CAFAGE; SEAE; Mgarr LC; TEI Ionian I.; CIBi; ICEA; DIO-

Final meeting

From: 01-12- 2010-

To: 30-12--2010-

Deliverable

1 Final meeting minute

Final meeting to present results and products with the participation of the Project Partners.

The meeting will take place in Greece.

(10 participating partners, 60 stakeholders involved 3 participating experts).

Kefallinia

Ionian Islands

Coord: TEI Ionian I.

Participants: MAIB; Reg Puglia MED; CAFAGE; SEAE; Mgarr LC; CIBi; ICEA; DIO.

Brochures

From: 01-01-2009

To: 31-01-2009

Deliverables

4500 Brochures

Project presentation brochures: 500 copies per Partner (5000 in total). Each partner will print the brochure according to its language, after having received information from the responsible partner

Bari, Valencia, Kefallinia

Coord: DIO

Participants: MAIB; Reg Puglia MED; CAFAGE; SEAE; Mgarr LC; TEI Ionian I.; CIBi; ICEA

Phase/ Period/ Deliverable

Description of the activities

Place

Coord/Part

Finalization and conclusion of the partnership agreement

From: 01-01-2009

To: 30-01-2009

Deliverable: 2 Subsidy contracts and conclusion of the partnership agreement

The conclusion of the partnership agreement and the subsidy contract will be prepared by the Management Coordination Unit. MCU will be made up of the Project Manager (PM) and one Financial Manager (FM) helped by a secretary. MCU will be in charge of the operational management and coordination, and it will start working during this phase: preparation of technical documentation and financial records.

Bari -

Coord: MAIB-CIHEAM

Management, co-ordination and preparation of progress reports

From: 01-01-2009

To: 31-12-2010

Deliverable: 3 Progress reports – 1 Final report

MCU is responsible for this phase. The PM develops and implements the working plan and verifies the technical, financial and time adequacy of the obtained results with respect to the ones envisaged by the project. FM can support PM. To ensure the positive outcome of the project, a SC and an External Auditor have been appointed. As for the administrative management of the project, biannual reports have been foreseen and partners will be asked to send their reports within 30 days after each semester and their expenditure notes within 60 days. The progress reports will be sent to JTS within 90 days from the end of the activity semester (4 progress reports prepared).

Bari

Coord: MAIB CIHEAM

Participants

Reg Puglia MED; CAFAGE; SEAE; Mgarr LC; TEI Ionian I.; CIBi; ICEA; DIO.

Financial and administrative coordination, monitoring and control of incurred expenditures

From: 01-01-2009-

To:  31-12—2010

Deliverable: 4 Internal reports on financial monitoring

Coordination, monitoring and financial control activities are entrusted to FM who will directly collaborate with each single partner and will have the following tasks: general administrative functions for a good/correct project management, control and monitoring of incurred costs and their financial adequacy, and follow-up of activities. They will carry out supervision activities in strict relationship with people in contact with partners and with the external auditor (4 internal biannual reports).

Bari

MAIB-CIHEAM

Steering Committee

From:  02-02-2009-

To: 31-12-2010

Deliverable: 5 Internal reports by the Steering Committee-

The Steering Committee composition is based on the responsibility for envisaged activities and on the territorial representation: 1 member per partner responsible for the activities and being a reference for the country he/she belongs to (tot: 6), and one President (who will be an international expert, independent from partner organizations). Also PM will be invited. SC will be summoned twice per year (5 meetings held), but a further meeting could be organized, if need be. Results of the previous semester will be checked and reorganized if necessary. Tasks: assessment of results and evaluation of the working plan with respect to its territorial and transnational effects (5 internal reports).

Bari

Coord:

MAIB CIHEAM

Audit

From 02-02 2009

To:  31-12-2010

Deliverable: 4 External audit reports

An external expert will be appointed with an administrative and financial supervision role in order to guarantee the partnership (and indirectly JTS as well) on the financial adequacy of activities carried out, on the time suitability of the expenditures and on the expenditures eligibility (4 external audit reports drawn up).

Bari

Coord: MAIB-CIHEAM

Phase / Period/Deliverable

Description

Location

Coord / Part

Establishment of a Permanent Transnational Network and development of activities

From: -02-02-2009

To: 30-12-2010-

Deliverable: 1 Formal network constitution – 4 Internal reports of the meetings

This phase schedules the arrangement of 4 meetings: a) network organization and its formal/legal constitution (10 partners involved, 5 countries involved, 1 agreement/convention signed); b) shared organizational model of Biolmed regional front offices and BIOL exhibition; c) validation of quality manuals for the organic olive oil production chain; d) validation of the operational model of services centres for the development of local markets.

The knowledge sharing will allow a better enforcement of the regional organic farming policies, with repercussions on the local authorities of the Countries adhering to the Network and on sector operators.

Each one will be held in a different country.

Coord: SEAE

Participants:

MAIB-CIHEAM

Reg Puglia MED

CAFAGE; SEAE; Mgarr LC; TEI Ionian Islands; CIBi; ICEA; DIO

BIOLMED Regional front

offices for the development of the Mediterranean olive oil production activities

From: 01-04-2009-

To:  30-12-2010

Deliverables:  20 Internal reports of meetings with local stakeholders – 5 Biolmed regional front offices – 3500 Leaflets - 5 Poster -25 Products selected at regional level that will contribute towards the BIOL exhibition

Deliverable C3.2. Report 1. CAFAGE

Deliverable C3.2. Report 2. CAFAGE

Deliverable C3.2. Report 3. CAFAGE

Deliverable C3.2. Report 4. CAFAGE

4 Biolmed regional front offices (Puglia, Italy; Andalusia, Spain; Athens, Greece; Malta) will support the Regional Authority to favour the development of organic agriculture, in keeping with the activities of PSR.

Regional front offices will be in charge of informing

farmers on the quality of the Mediterranean organic olive-growing activities, managing the IT platform, organizing local meetings with farmers, and helping to organize BIOL exhibitions (weekly

attendance of 2 staff/office members; 2 meetings/year/front office; contribution to the organization of 4 international BIOL exhibitions; products selection at regional level)

Jaén, Bari, Attiki, Malta

Coord: CAFAGE

Participantes:

Reg Puglia MED;

Mgarr LC; ICEA, DIO

Phase/Period/Deliverable

Description of the main activities

Place

Coord/Part

Drafting of quality manuals

for the oil production chain

From: -02-02-2009

To: 30-12-2010

Deliverables:

5 Internal reports of the regional meetings; 3 Internal reports of the transnational meetings with the working group; 1 Quality manuals: a single system for the farm data treatment; 1 Quality manuals: Technical Guidelines

Quality manual

Organization of the existing manuals (Interreg III Italy-Albania: IAMB-ICEA), made up of Technical Guidelines (agronomic management; low impact processing; packaging) and of a single system for the treatment of data necessary for the different existing certification procedures (Regulation EEC 834/2007; HACCP; JAS; NOP; etc.), for their simplification and for the reduction of the farm running costs.

The drafting of the manual will be based on data collection and the exchange of viewpoints taking place on the occasion of 5 regional meetings with the participation of at least 20 stakeholders and of 3 following transnational meetings with the working group (made up of 6 partners and one international expert) on the organic oil

Roma, Bari, Kefallinia, Jaén, Malta

Coord: ICEA

Participants:

MAIB CIHEAM; CAFAGE, Mgarr LC; TEI Ionian Islands

Development of technological innovations in the olive oil production chain to decrease the environmental impact

From: 01-04-2009

To: 30.04-2010

Deliverable

1 Study of technological innovations – 3 Internal reports of the transnational thematic focus groups

Editing of a catalogue on innovations including the study/census of research results in the field of the organic olive oil production chain and an analysis of the sector problems and innovation needs.

The census will take place by organizing a questionnaire-based survey involving the scientific institutions of 5 countries (Italy, Spain, Greece, Malta and Croatia). Later on, 3 transnational thematic focus groups will be formed to analyse the survey results and identify the research needs in compliance with the Technical Guidelines of the quality manuals (agronomic management; low impact processing; packaging).

Bari, Malta, Jaén

Coord: TEI Ionian islands

Participants:

MAIB CIHEAM; Reg Puglia MED; CAFAGE, Mgarr

LC; CIBi; ICEA -

Farm management simplification of certification procedures

From: 01-04_2009

To: 30-12-2010

Deliverables:

Software – 1 Internal report of the transnational meeting - 5 Internal reports of the regional meetings

Creation of software for the computerization of the documentation concerning the single system of data treatment envisaged under 3.1. Prototype sharing with the project partners through 1 transnational meeting (participation of 7 partners).

Other 5 regional meetings with the certification bodies and the authorities responsible for the surveillance and inspection system (regional authorities) will be organized in order to share and adapt the IT system and favour its adoption at regional level. Final setting up of the software (5 countries involved, 5 public authorities involved, 1 IT system created and shared).

Bari, Attiki, Malta, Jaén

Coord: ICEA

Participants:

Reg. Puglia MED; CAFAGE; Mgarr LC; DIO.

On-farm inspection of quality manuals for the olive oil production chain

From:  01-04-2009-

To: 30-12-2010

Deliverables:

5 Regional pilot farms

Link to field experiments

Organic 　farming 　and 　organic 　oliviculture 　in 　Spain: 　State 　of 　arts 　in 　2009 　

The quality manual for the organic olive oil production chain will be tested on 1 pilot farm or in 1 region (for a total of 5 pilot farms). The single system of data treatment will be tested together with the Technical Guidelines (especially as for the innovative low-zero impact pest control techniques such as mass trapping and the use of natural antagonists, with the help of a Decision Support System).

Kefallinia, Bari, Malta, Valencia

Coord: MAIB CIHEAM

Participants

SEAE; Mgarr LC; TEI Ionian I; CIBi.

Phase/Period/Deliverable

Description of the main activities

Place

Coord/Part

Transnational sharing of Group Purchasing Organization (GPO) & Farmers’ Markets (FM) models

From: 01-04-2009

To: 31-08- 2009

Deliverables: 1 Internal report of the meeting with partners; 5 Internal reports of meeting with regional operators

This phase foresees the organization of 1 transnational meeting to make the partners share the models of GPO and FMs on the basis of experiences acquired by Ekoliburnia and CIBi; then, 5 meeting with regional operators will be held to welcome possible suggestions (sharing of the management organizational model: forms of producer organizations, product management, consumer organizations and order management), (6 meetings held, 1 proposal of management model shared).

Attiki, Bari, Malta, Jaén

Participants:

MAIB; CAFAGE; Mgarr LC; CIBi; DIO -

Processing of guidelines for the development of local markets based on the shared models of GPO & FM service.

From: 31-07-2009-

To: 30-10-2009

Deliv.: 1 Guidelines GPO & FMs

Guide 　lines 　for 　　the 　constitution, 　management 　and 　promotion 　of 　short 　supply 　chain 　strategies 　in 　the 　organic 　food 　sector

Setting up of the previously shared models of GPO & FMs through the elaboration of Guidelines describing the organization and management aspects. The Guidelines will include: farm requirements and products characteristics, mode & time of delivery, producer organization and logistics, information for consumers (1 Guideline set up)

Bari

Participants:

MAIB; CIBi

Development of local services centres of GPO & FMs

From -02-03- 2009

To: 30-12-2010

Deliverable:

5 Small services centres; 5 GPO – 50 FMs; 1 On-line archive of consumers and producers; 1 Study of the local markets dynamics; 5000 Brochures for the services centres

- Guide lines for the constitution, management and promotion of short supply chain strategies in the organic food sector. Service Center Instruccions.

- GPO. Borrador Lista asociaciones de AE en España.

- GPO. Canales cortos de comercialización en producción ecológica.

- Development of organic local markets through innovative tools

In compliance with the Guidelines, 5 small services centres will be created (1 per region) in order to organize and manage GPO and FMs. These 5 services centres, connected through an intranet system, will exchange experiences, gather and share data on the territorial impact of the initiative (number of adhering farms, number of consumers, type and quantity of purchased products, etc.). They will also write a report on the local markets dynamics. (1 on-line consumers’ archive created, local stakeholders contacted, 1 GPO created/region, 3 FMs organized/year/region). Draft and publication of brochures to inform consumers (1000 brochures/services centre)

Attiki, Bari, Malta, Valencia

Participants: SEAE, Mgarr LC, CIBi,  DIO